Establish an E-Board of approximately 5 members with clearly defined roles.
Recruit members from different grade levels to ensure representation and continuity.
Determine how frequently the E-Board should meet.
Assign E-Board members to assist club participants who need guidance.
Coordinate with the sponsor and other E-Board members before each meeting.
2. Club Structure and Meetings
Decide between a structured learning environment and a more flexible approach.
Consider dividing the club into two groups:Guided Learning: Members participate in organized lessons and receive assistance.Independent Projects: Members work on their own activities at their own pace.
Determine whether one meeting per week is sufficient.
Start club activities earlier and establish a consistent schedule.
Adjust meeting plans around holidays, school breaks, and major events.
3. Planning and Preparation
Develop a detailed yearlong plan with input from the E-Board and sponsor.
Establish clear expectations and responsibilities before meetings.
Address technical issues that may delay activities.
Create an organized Google Drive linked to Google Classroom.
Share club resources, materials, and announcements with members.
Ensure the sponsor has access to relevant documents and resources.
4. Communication and School Policies
Prioritize communication with Mr. Kischuk to ensure compliance with school policies.
Establish formal agreements with outside organizations through the sponsor.
Consider Remind or Google Messages for E-Board communication.
Use Google Classroom for official announcements and important information.
Clarify Mr. Kischuk’s required announcement and whether it should be posted on Google Classroom.
Account for Mr. Kischuk’s unavailability on October 30.
Resolve media permission concerns before advertising club activities.
5. Recruitment and Engagement
Improve advertising to increase club participation.
Encourage students from different grade levels to join the E-Board.
Provide tutors and E-Board helpers to support beginners.
Allow members to choose between guided learning and independent activities.
Identify and address obstacles preventing the club from gaining momentum.
6. Key Decisions
Finalize E-Board membership and responsibilities.
Determine the club’s structure and meeting frequency.
Establish a consistent E-Board meeting schedule.
Create and approve a yearlong activity plan.
Select communication platforms and organize shared resources.
Develop recruitment and advertising strategies.
Resolve school policy, media permission, and outside organization requirements.
Coordinate all major decisions with the club sponsor.